Use Gmail to fetch all your emails from different accounts

in Blog

Do you have two or more email accounts?

Do you at times find it a chore to check all your email accounts?

Do you wish you can check all of them under one roof no matter where you are?

If you answer “Yes” to all the above questions, then you need Gmail.

Gmail allows you to fetch all the emails from all your different email accounts so that you can read them under one roof. And because Gmail is web based, you are not tied down to any computer. You can check it anytime, and anywhere as long as you have a computer and an Internet connection.

What’s cool is that it even allows you to reply from Gmail using your other email accounts! What this means is that let’s say you use Gmail to check yourname@yourcompany.com, you can reply inside your Gmail account using yourname@yourcompany.com so that when people receive that email, it’ll look like it’s coming from yourname@yourcompany.com.

But do note that you’re only allowed to fetch up to 5 accounts for free in Gmail.

Ok. To cut the chase, here’s how to set up your Gmail to fetch your all email accounts:

  1. Log in to your Gmail account. If you don’t have one, register it here.
  2. Make sure your other email accounts have POP3 feature enabled . Nowadays, most email providers have this enabled as default.
  3. Click on the “Settings” link at the top right hand corner of your Gmail page
  4. Click on the “Accounts and Import” tab.
  5. In the Check mail using POP3 section, click the “Add POP3 email account” button.
  6. When a pop-up window shows up, enter the full email address of the account you’d like to access, then click “Next Step“.
  7. Gmail will populate sample settings, if it doesn’t, just key in your settings accordingly. Here’s an example for most of you:
    • Username: yourname@yourcompany.com
    • Password: (enter the correct password)
    • POP Server: mail.yourcompany.com
    • Decide whether you want to:
      • Leave a copy of retrieved messages on the server (we recommend you UNCHECK this so that your inbox will not be full so easily)
      • Always use a secure connection (SSL) when retrieving mail (leave UNCHECK if not sure)
      • Label incoming messages (we recommend you CHECK this is for proper management of incoming emails)
      • Archive incoming messages (Skip the Inbox) (leave UNCHECK if not sure)
  8. Assuming your settings are entered correctly, you’ll come to a page that has an option to send mail as yourname@yourcompany.com. CHECK on the option “Yes, I want to be able to send mail as yourname@yourcompany.com
  9. Follow the instructions on the next page.
  10. At this page, you now have an option to:
    • Send through Gmail (use this if you’re using free email addresses like Yahoo!, etc)
    • Send through your company.com SMTP servers (this is recommended for professional domains like yourcompany.com)
      • SMTP Server: mail.yourcompany.com (Port: 25)
      • Username: yourname@yourcompany.com
      • Password: (enter the correct password)
      • Always use a secure connection (SSL) when sending mail (leave UNCHECK if you’re not sure)
  11. The rest of the steps are quite self explanatory.
  12. When you’re back to the “Accounts and Import” tab, look for the “Send mail as:” section, and make sure you CHECK the “Reply from the same address the message was sent to” button under the “When receiving a message:” option.

There you have it! If you follow the steps listed above and the instructions from Gmail carefully, you should be able to set up your Gmail to fetch other email accounts in no time.

Have fun!


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